We handle the technical work end to end
We coordinate directly with your IT team and your software vendors, sort out API access, and build the integration so you never have to troubleshoot a field mapping.
For event organizers
You have an event to run. You shouldn’t be uploading spreadsheets at midnight.
You’re already managing speakers, sponsors, venues, and last-minute changes. Chasing data between platforms shouldn’t be on your list too. We connect your registration system, mobile app, CRM, and membership database so an update in one place carries across all of them.
Sound familiar?
9:00 PM at the venue hotel, still uploading CSVs.
Doors open tomorrow morning. A keynote speaker just swapped rooms, two panelists dropped, and forty people registered after the afternoon cutoff. Instead of walking the floor or getting sleep, you’re exporting CSVs from registration to upload into the mobile app, hoping the column headers line up and everyone’s schedule stays intact.
- You update a speaker bio or room change in three places and still spot an old version on screen.
- Registration and the mobile app show different headcounts, and you aren’t sure which one to trust.
- When a record doesn’t sync, each software vendor points you back to the other.
- It’s just you and maybe one teammate, and nobody else knows how the back end is wired together.
We live in your world
Think of us as your go-to data nerds who actually know events.
We already know the difference between a registrant and a checked-in attendee, a speaker and a moderator, a session and an abstract, a member rate and a non-member rate, or a no-show and a cancellation. You don’t have to teach us how a conference works while your deadline gets closer.
How we do it
How we take it off your plate
You test it in a safe sandbox before launch
We walk through a plain-English checklist with you in a test environment. Nothing touches your live event until you sign off.
An engineer who knows your setup on call for show day
When a track moves or a VIP registers at the desk, you reach someone who built your integration - not a generic support queue.
As hands-on or behind-the-scenes as you want
Hand us the whole data workflow or keep us in the background. If you aren’t sure what’s possible across your tools, we’ll help you map it out.
We help you get IT approval quickly
We hand your security team a clear summary of what we access, how it’s encrypted, and when we shut it off, keeping your launch on schedule.
What done looks like
Late registrations, room swaps, and cancellations flow straight from registration to your mobile app, badge printers, and CRM within minutes, even while attendees are standing in the check-in line.
When you don’t need us
Sometimes a built-in connector is plenty.
If you just need basic contact fields copied between two platforms that already have a native integration, using your vendor’s built-in connector or Zapier is often the right call - and we’ll tell you so on our first call. Bring us in when your event has specific rules: member pricing tiers, session access tied to ticket types, duplicate records to merge, or several platforms that all need to agree while the show is live.
How every project starts
We start with a free consultation - about two hours of discovery kicking off with a 30-minute call. We map out where your data lives, the business rules your event follows, and what your IT team will need to see. You keep that document whether you hire us or not.
If you do hire us, a first integration is typically $3,500 to $7,500, and reusing it for your next event costs 40 to 90 percent less. No subscription. No annual contract.
Money back guarantee. If you’re not satisfied with the integration, we’ll refund you.
Start with a free consultation.
No obligation. You’ll leave with a clear requirements document whether or not you work with us.
Not sure if we’re the right fit? contact@eventdata.pro
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