Registration into the guide, in the right groups
Attendees from any registration or membership system, placed in groups by ticket type or member status, and kept current as things change.
Guidebook integrations
Guidebook integrations that keep the guide right and get attendance out.
Guidebook is easy for attendees and easy to build. The hard part is what surrounds it: a registration list that has to be cleaned before Builder accepts it, invite links that will not open, and attendance records that come back as a spreadsheet. We connect the guide to your registration, membership and CRM systems so those steps disappear.
Sound familiar?
Registration closed at noon. The export is in a spreadsheet.
Registration closed at noon and the export is sitting in a spreadsheet. Someone is fixing column headers so Builder will accept it, then re-sending invites to people whose phones would not open the link. On Monday the attendance records arrive as another spreadsheet, and the certificates still have to be built by hand.
- The registration sync brought the names, but not who is a member, a speaker or a VIP.
- Attendees could not get in because the invite link would not open on their phone.
- Session check-ins live in an emailed spreadsheet, and credits still get typed into the membership system.
- A room changed in the program system and the guide showed the old room for two hours.
We live in your world
We know how Guidebook is put together.
A guide holds sessions, tracks, custom lists and attendees, groups gate what each person sees, and preset schedules put the right sessions on the right people. Guidebook has an open API with a daily limit and webhooks that announce check-ins and attendance records as they happen, and we design around both.
Where Guidebook’s own connectors stop
Guidebook’s connections to Cvent, Stova and Eventbrite bring attendees and sessions in one way, every couple of hours, until the event ends, and its Salesforce and Marketo connections send a handful of activities out. For a simple event that is enough. We come in when groups must follow member status or registration type, when your registration or membership system is not on the list, when the agenda comes from an abstract tool, or when session attendance needs to reach your CRM or member records.
We speak Guidebook
Guides and BuilderSessions and schedule tracksCustom listsAttendees and groupsGated listsPreset schedulesGuidebook ID and attendanceOpen API and webhooks
Event Data Pro is an independent company. Guidebook and other product names belong to their owners.
How we do it
Common Guidebook integrations
Attendance out for credits and certificates
Session check-ins recorded on the member or contact record as they happen, so credits post without the emailed spreadsheet.
Agenda from your abstract or speaker system
Sessions, speakers and rooms loaded and updated in place, including last-minute changes.
Personal schedules from what people registered for
Each attendee’s sessions preset from registration, so the guide is personal before they open it.
App activity in HubSpot or your CRM
Session registrations, check-ins and downloads recorded on the contact, beyond the standard set of activities.
What done looks like
The guide is correct before doors open, the right people see the right sessions, and attendance is on their records the same day without anyone opening a spreadsheet.
How every project starts
We start with a free consultation - about two hours of discovery kicking off with a 30-minute call. We map out where your data lives, the business rules your event follows, and what your IT team will need to see. You keep that document whether you hire us or not.
If you do hire us, a first integration is typically $3,500 to $7,500, and reusing it for your next event costs 40 to 90 percent less. No subscription. No annual contract.
Money back guarantee. If you’re not satisfied with the integration, we’ll refund you.