A dashboard across events and years that refreshes itself
Registrations, attendance and revenue from every event platform in clean tables Power BI reads on a schedule.
Power BI integrations
Power BI integrations so the dashboard stops being a spreadsheet with a front.
The dashboard looked great in the demo. Now every Monday someone exports from registration, pastes into the workbook on SharePoint and hopes the refresh runs. We maintain a clean set of tables your Power BI reports read from, refreshed from your event systems on a schedule, with someone watching when a refresh fails.
Sound familiar?
Four failed refreshes, and the board saw old numbers.
Every Monday someone exports from registration, pastes into the workbook on SharePoint and hopes the refresh runs. Last month it failed four times in a row, Power BI switched the schedule off, and the board saw numbers from three weeks ago.
- The refresh worked until someone changed their password.
- Your dashboard is really a spreadsheet with a Power BI front.
- You can show this year, but last year lives in a different export.
- On show day the numbers on the screen were from the night before.
We live in your world
We know what makes a Power BI refresh fail.
Scheduled refreshes are limited per day, can start late, and switch themselves off after repeated failures. Gateways depend on a machine someone keeps running. So we do not push rows into Power BI. We keep a clean, keyed set of tables in a database or a Fabric lakehouse, fed from your event systems, and Power BI refreshes from that reliably. Tableau and Excel readers get the same tables.
Where the standard paths stop
Event platforms have no certified Power BI connectors. Teams use a driver and a gateway on a PC, or an Excel file on SharePoint that Power BI refreshes. Both work until they do not, and neither knows a cancelled registrant from an attendee or joins session scans from another vendor. We replace the export with a maintained middle layer and watch the refreshes.
We speak Power BI
Semantic models and reportsWorkspaces and appsScheduled refreshOn-premises data gatewayDataflowsImport and DirectQueryFabric lakehousePro and Premium
Event Data Pro is an independent company. Power BI and other product names belong to their owners.
How we do it
Common Power BI integrations
The end of the Monday export
The Excel-on-SharePoint step replaced by a maintained feed, with someone alerted when a refresh fails.
Registration pace by type and member status
This year against last, by registration type and membership, using data from your membership system.
Show-day numbers without hammering the registration system
Check-in and session counts on a screen for leadership, refreshed within the platform’s limits.
Revenue beside the accounting numbers
Registration revenue by item and payment status next to the finance system’s view.
What done looks like
The board sees this morning’s numbers, the refresh has not failed in months, and nobody pasted anything into a workbook.
How every project starts
We start with a free consultation - about two hours of discovery kicking off with a 30-minute call. We map out where your data lives, the business rules your event follows, and what your IT team will need to see. You keep that document whether you hire us or not.
If you do hire us, a first integration is typically $3,500 to $7,500, and reusing it for your next event costs 40 to 90 percent less. No subscription. No annual contract.
Money back guarantee. If you’re not satisfied with the integration, we’ll refund you.