Changes that reach the app and registration
Moved, declined and deleted sessions and speakers updated or removed everywhere, not only added the first time.
Sessionboard integrations
Sessionboard integrations that carry the changes, not just the first version.
Sessionboard gets your speakers and sessions to the finish line. Its connectors then push the first version to registration and the app, one way, and the week of the show a keynote drops, a panel moves rooms, and somebody deletes records by hand in three systems. We make the changes flow, and bring registration status back.
Sound familiar?
The list was locked. Then the keynote dropped.
The speaker list is finally locked in Sessionboard and the sync to registration runs. Then a keynote drops out, a panel moves rooms and two speakers change their email addresses. The app still shows the old panel, the registration site shows the old room, and someone is deleting records by hand in three systems the week of the show.
- The sync created the speakers in registration, but it cannot tell you which ones actually registered.
- You declined a session in Sessionboard and it is still in the app.
- She changed her email and now there are two of her.
- Every speaker task that happens in another system gets marked complete by hand.
We live in your world
We know how Sessionboard tracks a session.
Contacts sit in a speaker CRM across events, sessions have statuses, tracks and formats, and portals hand speakers their tasks. Sessionboard has a documented API and webhooks that announce every change, with a modest limit on how often it can be asked, so we listen for changes rather than polling, and we handle the email-as-identity problem that trips up the native connectors.
Where Sessionboard’s own connectors stop
Sessionboard pushes accepted sessions and speakers into Cvent, Swoogo, Stova, Swapcard and others, and for a program that does not change after publishing, that is enough. The connectors run one way, do not remove what you decline or delete, and cannot change a speaker’s email once synced. We add the deletions, the two-way status, the registration check, and the membership system your speakers belong to.
We speak Sessionboard
Contacts and Speaker CRMSessions and session statusSubmissions and evaluationsTracks, tags and formatsPortals and tasksSponsors and exhibitorsContent packsWebhooks
Event Data Pro is an independent company. Sessionboard and other product names belong to their owners.
How we do it
Common Sessionboard integrations
Speakers registered automatically
Accepted speakers created in your registration system at the speaker rate, and their registration status shown back in Sessionboard so you can chase the ones who have not.
Speakers on the member record
Who spoke, on what, recorded in your membership system, and member status visible to the speaker team.
Sessions and recordings to your learning system
Session content and speaker details delivered to the platform that issues credits.
Which customers are speaking, in your CRM
Speaker and session data on the account, so sales knows before the event, not after.
What done looks like
A session declined on Tuesday is gone from the app and the registration site by Tuesday afternoon, and the speaker team can see who has not registered without exporting anything.
How every project starts
We start with a free consultation - about two hours of discovery kicking off with a 30-minute call. We map out where your data lives, the business rules your event follows, and what your IT team will need to see. You keep that document whether you hire us or not.
If you do hire us, a first integration is typically $3,500 to $7,500, and reusing it for your next event costs 40 to 90 percent less. No subscription. No annual contract.
Money back guarantee. If you’re not satisfied with the integration, we’ll refund you.