Registrants in the right group, all day
From any registration system, with cancellations removed and late registrants added within minutes, not on the hour.
Swapcard integrations
Swapcard integrations that move both ways.
Swapcard connects to more registration systems than most apps, and every one of those connections runs one way, on the hour, and never removes anyone. We make the app match registration as it changes, and we carry what happens in the app back to your CRM and membership system.
Sound familiar?
Registration closed at noon. The app caught up at one.
Registration closed at noon and the connector ran on the hour, so the people who signed up at five past were not in the app when doors opened. Someone deleted a duplicate in the registration system, but the copy in Swapcard stayed, and both got the reminder email.
- The connector brought everyone in, but the group was wrong, so members could not see the members-only sessions.
- You cancelled a registrant in the registration system and they were still in the app the next morning.
- Session scans are in a downloaded spreadsheet. Your membership system has never seen them.
- The CRM got contacts. It did not get who met whom or who scanned in.
We live in your world
We know how Swapcard is put together.
People belong to groups, only the highest priority group counts, and groups decide what someone can see and do. Sessions, meetings, connections and SwapAccess scans all leave a record. Swapcard has a real API with webhooks, and we build within its limits on how much can be asked per minute so the sync keeps running during the busiest hour.
Where Swapcard’s own connectors stop
Swapcard’s connectors pull registrants in from Cvent, Swoogo, Stova, Bizzabo, iMIS and many others, and for a stable event that is enough. They run one way and on a timer, they do not carry cancellations, and the path back to a CRM is a Zapier step that sends contacts, not activity. We add the other direction, the deletions, the member rules and the engagement data.
We speak Swapcard
People and groupsGroup priorityExhibitors and booth staffSessionsMeetings and connectionsSwapAccess scansContent and Analytics APIsWebhooks
Event Data Pro is an independent company. Swapcard and other product names belong to their owners.
How we do it
Common Swapcard integrations
Session scans to your membership system
SwapAccess scans recorded on the member record for education credits, without an export.
Meetings and booth visits in your CRM
Who met whom and who scanned in, on the contact, so sales follows up on real interest.
Exhibitor leads to each exhibitor
Leads delivered into every exhibitor’s own CRM, and a sponsor report you did not build by hand.
Agenda from your speaker or abstract system
Sessions and speakers loaded and kept current, including the ones that get cancelled.
What done looks like
A cancellation in registration disappears from the app within minutes, and the scans from the show floor are on your member and contact records that night.
How every project starts
We start with a free consultation - about two hours of discovery kicking off with a 30-minute call. We map out where your data lives, the business rules your event follows, and what your IT team will need to see. You keep that document whether you hire us or not.
If you do hire us, a first integration is typically $3,500 to $7,500, and reusing it for your next event costs 40 to 90 percent less. No subscription. No annual contract.
Money back guarantee. If you’re not satisfied with the integration, we’ll refund you.