Session attendance and booth visits in your CRM
What each person watched and which booths they visited, recorded on the contact in HubSpot, Salesforce or Dynamics, not only that they registered.
vFairs integrations
vFairs integrations you own, for the systems it does not reach.
The vFairs project team built the event exactly the way you asked. Two days after it ends, sales wants to know who visited the sponsor booths and sat through the keynote, and what you have is a custom report request in a queue. We connect vFairs to your CRM, membership system and warehouse at the session level, and you own the result.
Sound familiar?
Built exactly as asked. Reported by request.
The vFairs team built the event exactly the way you asked. Two days after it ends, sales wants to know who visited the sponsor booths and sat through the keynote, and what you have is a custom report request in a ticket queue and an exported file that will not open cleanly.
- The CRM got the contact. It did not get what they attended.
- Every change to the report means asking the vendor team and waiting.
- Registrations start in Cvent or your membership system, so someone re-imports into vFairs before each email.
- The lead scans live in the app until someone exports them for the sponsors.
We live in your world
We know how vFairs is organized.
Each event has its own backend and its own API keys, attendees are segmented into groups, sessions run over your webinar tool, and exhibitors scan leads in their own app. Custom reports can be delivered as files on a schedule. We manage a credential per event, work from the API and the scheduled files together, and build so you are not waiting on anyone’s queue.
Where vFairs’ own connectors stop
vFairs connects to HubSpot and Salesforce both ways at the contact level, sends leads to Marketo and Pardot one way, and can receive registrations from Cvent. For a simple event that is enough. Session attendance and booth visits are not part of those connectors, membership systems are not on the list, and anything else is a custom workflow built by the vendor. We add the session-level data, the membership system, the warehouse feed and the ownership.
We speak vFairs
Events and organizersAttendees and user groupsExhibitors and boothsSessions and webinarsLead Capture AppCustom reportsApp key and secretCustom workflows
Event Data Pro is an independent company. vFairs and other product names belong to their owners.
How we do it
Common vFairs integrations
Registration kept in step from Cvent or your AMS
Registrants from your registration or membership system into vFairs as they register, with changes and cancellations carried.
One report, in your warehouse
Registration, attendance and lead scans together, delivered on a schedule to the reporting tool you already use.
Sponsor leads into each sponsor’s CRM
Lead Capture scans delivered where each sponsor works, with your qualifiers.
Members and job seekers updated afterwards
Attendance recorded on the member record, or applicants routed to your hiring system, after the fair.
What done looks like
Sales knows who sat through the keynote and visited which booths the morning after, and the report you need is yours to run, not a request in a queue.
How every project starts
We start with a free consultation - about two hours of discovery kicking off with a 30-minute call. We map out where your data lives, the business rules your event follows, and what your IT team will need to see. You keep that document whether you hire us or not.
If you do hire us, a first integration is typically $3,500 to $7,500, and reusing it for your next event costs 40 to 90 percent less. No subscription. No annual contract.
Money back guarantee. If you’re not satisfied with the integration, we’ll refund you.