Registration into Whova all day, not once a night
Registrants from Cvent, Stova, your AMS or any system, with the right ticket type and category, including the people who register at noon.
Whova integrations
Whova integrations for the systems your attendees never see.
Attendees like Whova. The work happens behind it: the morning upload from your registration system, the check-in logs that never reach your membership records, the CRM export somebody forgot to rerun. We connect Whova to the systems around it so the app stays right and what happens in it flows out.
Sound familiar?
The app is fine. The upload is not.
Registration runs in your membership system and the app is Whova, so every morning someone exports, fixes the ticket type column and uploads. On the last day the board asks who earned credit, and the answer lives in three spreadsheets: the check-in log, the session check-ins and the membership system.
- The overnight sync ran, so the people who registered this morning are not in the app.
- You exported the attendees and the column names did not match anything you upload.
- HubSpot got the registrations once. Nobody reran it after the last eighty signed up.
- The membership system checked their status at checkout, but it never heard that they came.
We live in your world
We know how Whova is put together.
Ticket types decide the attendee category, categories decide what people can see, and session check-ins are tracked for credit rather than for access. Whova has no public API, so we work the way its terms allow: through the organizer’s connections, Zapier and exports, and we handle the name-based duplicate matching and the attendee limits that catch people out.
Where Whova’s own connectors stop
Whova imports from a few registration systems once a day, checks membership in several AMS platforms at checkout, and pushes registration data to HubSpot when you ask it to. That covers a simple event. We come in when registrations change during the day, when check-ins and session attendance need to reach your membership or CRM records, when your registration system is not on the list, or when an abstract system feeds the agenda.
We speak Whova
Attendee list and categoriesTicket typesTicket session mappingAgenda Center and sessionsSpeaker CenterExhibitor Center and leadsCheck-in and session check-inCustom reports
Event Data Pro is an independent company. Whova and other product names belong to their owners.
How we do it
Common Whova integrations
Check-ins to your membership or CRM records
Event and session check-ins recorded on the member or contact the same day, including for education credits.
Every registrant in HubSpot or Salesforce
The whole list, updated as it changes, not only the ones somebody remembered to export.
Agenda from your abstract or speaker system
Accepted sessions and speakers loaded and kept current when a session moves or a speaker drops.
Sponsor leads delivered, not downloaded
Each sponsor’s leads in their own CRM, and one clean list of all leads for your renewal conversations.
What done looks like
The app is current before doors open, stays current through the day, and who checked in is on the member record before people get home.
How every project starts
We start with a free consultation - about two hours of discovery kicking off with a 30-minute call. We map out where your data lives, the business rules your event follows, and what your IT team will need to see. You keep that document whether you hire us or not.
If you do hire us, a first integration is typically $3,500 to $7,500, and reusing it for your next event costs 40 to 90 percent less. No subscription. No annual contract.
Money back guarantee. If you’re not satisfied with the integration, we’ll refund you.