Cancellations and changes carried
A registrant who cancels or changes ticket type is updated everywhere, not left behind.
Zapier and Make integrations
Zapier and Make: when they are enough, and when your event has outgrown them.
Zapier and Make are the right tool for a lot of event work, and we will tell you so. One direction, new records, a few hundred rows and someone who checks the history: use them. Cancellations, member pricing, session attendance and a show-day rush are where they quietly stop, and that is where we start.
Sound familiar?
It worked all spring. It stopped on the busiest day.
The link between registration and the CRM ran all spring. On the busiest signup day it hit its limit, paused, and nobody noticed for a week. The cancellations never went through in the first place, so the CRM invited people who had already asked for a refund.
- The link adds new registrations and never removes the cancelled ones.
- It only copies people who registered after you turned it on.
- It ran out of tasks on the busiest day and stopped without telling anyone.
- Every field you add to the form means editing the link again, in every step.
We live in your world
We know exactly what these tools do well.
They trigger on a new record, run a few steps, and cost a task each time. That is perfect for a confirmation email, a Slack alert or a single field copied to a sheet. They are not built to know whether a person already exists in three systems, to move someone back when they cancel, to apply member pricing, or to survive a thousand check-ins in an hour. We build for those cases and keep Zapier for the rest.
When Zapier or Make is the right answer
If you need one standard field copied from one platform to another, in one direction, for one event, and you have someone who looks at the run history, use Zapier or Make and do not hire us. If you need cancellations and changes carried, the same person recognized across systems, member rules applied, session attendance moved, or something that must be right for finance, that is our work.
We speak Zapier and Make
Triggers and actionsTasks and operationsPolling intervalsFilters and pathsRun historyMulti-step workflowsWebhooks by ZapierScenarios
Event Data Pro is an independent company. Zapier and other product names belong to their owners.
How we do it
What we do instead
The same person across systems
We look for the person first, follow your matching rules, and only create a record when there is none.
Rules that depend on other systems
Member pricing, access by ticket type and what each person can see, decided from your membership system.
Show-day volume, watched
A registration rush or a thousand check-ins in an hour, handled within each platform’s limits, with a person alerted if anything stalls.
Zapier kept for what it is good at
We often leave your existing links in place for alerts and notifications, and take over only the flows that carry risk.
What done looks like
You know which flows belong in Zapier and which do not, the risky ones are handled and watched, and nothing stops silently on the busiest day.
How every project starts
We start with a free consultation - about two hours of discovery kicking off with a 30-minute call. We map out where your data lives, the business rules your event follows, and what your IT team will need to see. You keep that document whether you hire us or not.
If you do hire us, a first integration is typically $3,500 to $7,500, and reusing it for your next event costs 40 to 90 percent less. No subscription. No annual contract.
Money back guarantee. If you’re not satisfied with the integration, we’ll refund you.